Beginning in the 2012-2013 school year, a physical education evaluation will be included as an indicator on the Local Report Card. Senate Bill 210 (SB 210), which was signed into law in June 2010, includes four components that will make up a report card indicator.
One part of the law will measure student success in meeting the benchmarks contained in the Physical Education Academic Content Standards. The tasks contained in the evaluation instrument are designed to be incorporated within physical education lessons.
Composite results from the evaluation will be part of a measure that will be incorporated into the building and district report card. The measure will not be a factor in the report card performance ratings. Since the legislation does not include a waiver for evaluating student success in meeting the benchmarks, schools are obligated to complete the requirement. Schools also must report school and district data to EMIS, since no waiver is available.
The Ohio Department of Education (ODE) has developed a PowerPoint presentation that provides information on the development of standards, academic content standards framework, grade bands, SB 210, benchmark evaluation, data collection, report card indicator and how to prepare for the evaluation.
ODE also has developed an instrument for teachers to use to collect data that will be provided for the Report Card indicator. The tasks contained in the evaluation instrument are designed to be incorporated within local programming. This information will make up one component of the report card indicator. Along with the instrument, data collection sheets have been developed to use with the evaluation. Every effort should be made to include all students in the data collection. However, if a student is unable to complete a task due to an injury or medical advisement for example, the data box will be left blank. The mathematical calculations will adjust accordingly. For local purposes, a statement as to why the reporting box is left blank maybe helpful for local records.
Note: No student level data is reported to the state as a part of this policy. The only information reported to the state covers groups of students, which include no names or ways to identify an individual students.
Data sheets with 150 spaces for roster
The data collection system is designed to accommodate a large class roster and all 12 benchmarks. In instances where the data sheets need to be modified, support documents are available to assist.
If purchasing an electronic device for data collection purposes, a netbook or laptop with Microsoft Office 2010 is best for collecting and processing data. For individuals using a tablet to collect data, contact your local Technology Coordinator if you need assistance with uploading the excel data collection sheets.
The Evaluation as it relates to the high school physical education waiver
Under Ohio law, local boards of education are permitted to adopt policies that waive physical education requirements for high school students who participate in certain prescribed activities. Students who successfully complete all portions of the adopted waiver policy are not required to complete any component of physical education.
As a result, any student who meets the requirements of the physical education waiver are not required to complete the physical education evaluation. All other students will be required to complete the evaluation. This includes students who participate in summer school physical education programming, credit flexibility, independent study, credit recovery and online programming. If a student is earning physical education credit, the district will need to be provide data to ODE through the EMIS system.
Adapted physical education and the evaluation
The physical education evaluation is designed for all students who participate in physical education. This includes students who participate in adapted physical education.
The evaluation is not a high-stakes or high-security evaluation. Flexibility with the evaluation is allowed for students to participate fully. Adapted evaluations for students are to be conducted in accordance with a student’s IEP or 504 Plan.
A support document has been developed to assist educators who work with adapted physical education. Information is provided in ideas of how best to modify an activity in order for a student to participate in the evaluation. In addition, sample vignettes are provided to address each standard. A list of resources is included to provide further assistance. (under revision)
For more information, see the adapted physical education PowerPoint.
To access the adapted physical education evaluation support document, click here.
Community schools and the evaluation
Schools which are part of the state report card will participate in the evaluation. A newsletter was published this past May from the Office of Quality School Choice & Funding - Community Schools to address items specific to community schools as it relates to the evaluation. A copy of the newsletter can be accessed by clicking here.
Standards summary sheet
Summary sheets are available which contain the standards and benchmarks for a quick reference.
Physical Education Evaluation Linkedin Page
As you may know, beginning with this school year (2012-2013), physical education is now included in the state- level evaluation and a report card indicator. ODE provided initial training sessions earlier this year to help support educators with implementing the evaluation. As a continuation of this support, ODE has established the Ohio Physical Education Evaluation Page on Linkedin. The site is designed to allow Ohio physical education professionals to share thoughts and ideas about how to incorporate the evaluation into instruction. To join the group and begin contributing, you must have an LinkedIn account and profile which indicates you are a physical education professional. You can join the group here: http://www.linkedin.com/groups?gid=4574480&trk=myg_ugrp_ovr Feel free to share this link with fellow physical educators who might be interested in joining and contributing.
Sample newsletter regarding the physical education evaluation
A sample newsletter is available to teachers who wish to provide information to parents and other stakeholders about the physical education evaluation. Included in the sample newsletter are links to the Ohio Department of Education evaluation webpage. These links will provide additional information about the evaluation.
Data Collection and Reporting Support Document for the
Physical Education Evaluation
Local Data Collection
1. How is data collected for the evaluation?
Data is collected for each student who is part of physical education programming for the following grade bands: K-2, 3-5, 6-8 and 9-12. For each grade band there are six standards and 12 benchmarks; two benchmarks for each standard. Teachers will incorporate the Excel data sheets available on the ODE evaluation webpage for data collection purposes. When the student completes each grade band, all 12 benchmarks will have been collected for the student. Legislation does not specify which grades the evaluation data must be collected; therefore it is a local determination when best to collect and report the evaluation data.
2. Does data have to be collected at one grade within the grade band or can it be collected throughout the grade band?
It is a local determination when best to complete the evaluation and collect the data, though whenever possible, collecting data in grades 2, 5, 8 and end of high school programming is suggested. However, local programming may not allow for data collection in those particular grades. If data is collected throughout the grade band, the teacher will report the data the academic year it was collected. Once a benchmark is reported during the grade band, that particular benchmark will not need to be repeated. If data is collected over the grade band and not in one grade level, it is up to the local authority to assure that all 12 benchmarks have been collected and aggregate data reported to ODE. The local authority will determine, district wide, what benchmarks are assessed and the grade level for which data will be collected.
3. What happens with incomplete data for students who are at the upper end of the grade band and will not have the full grade band to collect the data
For the 2012-2013 and 2013-2014 academic years, districts that collect data throughout the grade band rather than at 2, 5, 8 and end of high school programming may have incomplete data for those students who are at the upper grades of the grade bands. Those students did not have the full grade band to collect the data. However, starting with the 2014-2015 school year, this will no longer be an issue. Those students would have been allotted time throughout the grade band to have all 12 benchmarks collected. The local authority must maintain documentation that all 12 benchmarks have been completed throughout the grade band. From the 2014-2015 school year and beyond, schools will have records of completed data sheets that show all 12 benchmarks have been finished during the grade band. Whenever possible, the teacher should evaluate students missed during the initial evaluation period, this may include transfer students. However, that may not always be possible. If a task cannot be made up, leave that task blank in the Excel data sheets. The mathematical calculations will not recognize this as a ‘0’ and will average accordingly. For local purposes, the teacher may want to record the reason why a task was left blank.
Students who are part of adapted physical education programming, data will be collected for reporting purposes. If a task cannot be completed, even with modifications, that task should be left blank. The mathematical calculations will not recognize this as a ‘0’ and average accordingly. For local purposes, the teacher may want to record as to why a task was left blank.
4. With students who successfully complete the physical education waiver, are they part of the data collection system?
Data will be collected for students who are enrolled and participating in physical education programming only. That includes students who take part in summer school (starting in 2013-2014), online programming and Credit Flexibility. Students who are not enrolled in programming (ex. physical education waiver) will not be part of the data collection system as they are not part of physical education programming.
5. The grade bands for the evaluation are as follows: K-2, 3-5, 6-8 and 9-12. What happens to data if building configurations within a district do not align with the grade bands?
In some instances, buildings may not have data available for the building report card indicator with data being collected for the grade band in another building. For example, the 6-8 grade band may have a middle school building for grade 6. Grades 7 & 8 are located in the junior high school building. It’s determined at the local level that data would be collected in grade 8. The middle school (grade 6) would not have data for the grade band because it was collected at the higher end of the grade band which is located in the junior high school building (grades 7 & 8). The district is in compliance because data is available for the grade band.
Reporting Data to ODE
1. Which students should be reported to ODE via EMIS?
The evaluation data can be collected at the end of the grade band or during the grade band, as it is a local determination as to when to conduct the evaluation. If the evaluation is conducted at more than one grade level per grade band, the data will need to be reported the academic year which it was conducted. ODE recommends that schools evaluate what is taught and report the evaluation data the year it is evaluated. That way, the data appears on the report card the year it was collected. Data is not required for each benchmark for each grade level in the grade band every year, only aggregate counts by grade band are required. Refer to the EMIS Manual, Section 5.3 Organization - General Information, for reporting instructions.
2. What physical education evaluation data is to be reported to ODE via EMIS?
Only aggregate data for the number of students by grade band who are advanced, proficient, and limited will be reported to ODE beginning with the FY13 Yearend reporting period, please refer to the EMIS Manual, Section 5.3 Organization - General Information, for specific reporting instructions. The total numbers of students reported to ODE in those three areas should align with the number of students in local physical education programming. For example, a teacher may have 75 students in physical education programming in grades 3-5. The breakdown of student average benchmark assessment data (i.e. the average student score across all benchmark assessments) reported goes as follows: Advanced = 20 students, Proficient = 40 students and Limited = 15 students. The reported numbers to ODE aligns with the number of students in local programming. There is one exception for the 2012-2013 school year; since the evaluation began in August not all schools collected data for summer programming. Summer school data should be collected by all schools providing programming starting with the 2013-2014 school year.
Although the final tally may be impacted by students who leave the school district, each district should report the data that was collected within the district’s building(s) for those students. Both districts (new and prior) will report data that was collected when the student was in programming. The final reporting tally will include data for students who are in current programming and for those who transferred out of the district as well.
If a student transfers into a different school within the same district, the school where the student attends last should report the evaluation results. Therefore, any prior schools within the district should send the results to the last school for submission to EMIS.
Frequently asked questions about the physical education evaluation
Listed below are some frequently asked questions about the evaluation. Other questions may be added in the future.
1. How does the evaluation apply to students participating in adaptive programming?
- Students with disabilities are expected to participate in the physical education evaluation. Assessments may be modified when appropriate. Teachers should incorporate a student’s IEP, 504 Plan, or other local documentation for programming goals as a reference when making modifications.
2. How should a school calculate the score for aerobic capacity (fitness assessment) when height and weight information isn’t available?
- To determine aerobic capacity for Standard 4, Benchmark A, information for height and weight are needed components to calculate a rating. If a district does not allow for the collection of height and weight, data is still needed for this portion of the assessment. It would be a local determination how best to collect and provide data for aerobic capacity.
3. If a student qualifies for accelerated programming for physical education, which assessments are given?
- The Ohio Revised Code stipulates that high school credit cannot be offered unless it is part of accelerated programming. Accelerated programming must be approved by the local authority with well-established criteria for students who qualify for such programming. For those students who qualify for accelerated programming, the high school assessments will be completed. Middle school teachers will conduct 9-12 grade band assessments only for those students with an acceleration policy in place.
4. What occurs when the grade levels offered in a school do not align with the grade bands (K-2, 3-5, 6-8, and 9-12) for evaluating and reporting purposes?
- If the school configuration does not align with the grade bands, the teacher of record would conduct the evaluation according to the grade bands contained in the building. It is important for teachers to connect with other educators in the district who are providing physical education programming. This will help assure assessments are not being duplicated in the grade band.
5. As a teacher, how will I find time to address local curriculum and conduct the evaluation?
- The tasks contained in the evaluation instrument are designed to be incorporated into local programming. It is a local determination when best to conduct the evaluation. The intent of the evaluation is to conduct the evaluation throughout programming rather than just a single class period.
6. How does the physical education evaluation impact imbedded physical education programming provided by the classroom teacher?
- The teacher of record who provides physical education programming is responsible for conducting and collecting data for the report card indicator. If programming is provided by the classroom teacher, the classroom teacher is responsible for conducting and collecting data for reporting purposes.
7. What score is provided when a student is unable to complete an assessment?
- If a student is unable to complete an assessment even with modifications, the reporting box for that component should be left blank. The mathematical averages will take into account the blank and average the posted scores. For local reporting purposes, it is suggested to keep documentation as to why a reporting box is left blank.
8. What score should be reported when a student refuses to participate in the evaluation?
- If a student refuses to participate in the evaluation, a “0” will be placed in the reporting box. The “0” will be averaged into the overall score.
9. What if a student is ill or injured and cannot be assessed on a particular standard?
- It is best to make up the missed assessment for reporting purposes when the student is able to complete the task. When completing the evaluation, it is important to have as much data as possible for the report card indicator. When a student is unable to complete an assessment even with modifications, the reporting box for that component should be left blank. The mathematical averages will take into account the blank and average the posted scores. For local reporting purposes, it is suggested to keep documentation as to why a reporting box is left blank.
10. When is the best time to implement the assessment within a grade band?
- Ohio is a local control state and curriculum decisions are determined at the local level. It would ultimately be a local determination when to conduct the evaluation. Data can be collected at the end of the grade band or during the grade band. If the evaluation is provided at more than one grade level, the data will need to be reported that academic year. The teacher will not want to hold the data until the evaluation is complete. That way, the data appears on the report card the year it was collected.
11. What are the repercussions if a school/district does not provide data for the report card indicator?
- If data is not reported through EMIS for the report card indicator, the school/district would be out of compliance with SB 210. This would be reflected on the building/district report card as such.
12. When is it required to submit data to ODE through EMIS for collecting report card data for the evaluation?
- Data will be collected during the Yearend Reporting Period which traditionally runs from mid-May to late June.
13. What documentation should be kept after data is provided to EMIS for reporting purposes?
- It is recommended to keep a copy of the data collection system for record keeping purposes. Check with your local authority for local protocol.
14. Is there local flexibility to alter the evaluation instrument?
- For reporting purposes to the state, all schools/districts must report data for the information contained in the evaluation instrument. The local authority can go above and beyond what is contained in the instrument for local reporting purposes. The local authority does not have the right to go below what is contained in the instrument for the report card indicator.
15. Are students who participate in summer school physical education, credit flexibility, online programming, and community schools required to take part in the evaluation?
- Yes. If the student is enrolled in physical education programming, data for reporting purposes will be collected.
16. Are students who successfully complete the physical education waiver required to take part in the evaluation?
- No. Those students are not required to participate because they are not taking part in physical education programming.
17. How is evaluation data addressed when a student transfers into a different school within the same district?
- The school where the student attends last, for students who have enrolled in multiple schools within a district, should report the student’s evaluation results. Therefore, any prior schools within the district should send the results to the last school for submission to EMIS.
18. How is evaluation data addressed when a student transfers to a different school district?
- Each district should report the data that was collected within the district’s building(s). The data may be sent to the new district from the prior district, for informational purposes, but the data from the prior district should not appear on the new district reporting sheets. Each district (new and prior) will report data that was collected when the student was enrolled in programming only.
19. How is data addressed for students who complete physical education programming and the evaluation outside of their resident district?
- When the evaluation is completed outside the resident district, the educating district should add the student data to their aggregate counts for reporting to EMIS. The data would not be reported by the resident district, though the data should be shared with the resident district for future programming purposes.
20. Is there a penalty for not complying with the physical education evaluation?
- Legislation did not outline any penalty that a district faces specifically for failing to comply with the PE evaluation. However, there are more general provisions that require districts to follow all of the laws in Title 33 (this is where all the education code is located) so there is no negotiation in terms of whether they do this or not.
The EMIS office monitors the amount of data that has been submitted and in some cases, districts get alerts if they have not submitted something by a specific date. In addition, the EMIS office establishes data submission requirements which are deadlines for when certain pieces of data must be submitted. If a district has not submitted something by the deadline an alert goes out. If the district ignores the alert then they can be required to submit a corrective action plan and they can have money withheld.
This is also something that works to ensure that the district follows the policy and does the evaluation. If they don’t do the evaluations then they have no data – and if they have no data they can be sanctioned for failure to report.
To find out more about data submission requirements, please click here.