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Ohio's Accountability System includes four components: State Indicators, Performance Index score, Value Added, and AYP (Adequate Yearly Progress). FAQs provided below offer in-depth explanations for the most common questions about the Accountability System and its implementation.
- What components make up Ohio’s Accountability system?
- What are Ohio's state indicators?
- What does AYP stand for?
- What are the subgroups that are considered for AYP?
- Who counts as a student with a disability for AYP?
- There are three buildings in my district and all of them met AYP, but my district didn't meet AYP. How can this happen?
- How do I get access to my district’s value-added data?
- What are the “Where Kids Count” rules?
- What is the 120 day rule? What is the Full Academic Year rule?
- What happens if my school or district is in improvement status? What are the consequences?
- Where does the data come from that is on my school’s local report card (LRC)?
- I think the data on my school’s report card is wrong. What do I do?
- I have a question that's not listed here. Where can I get an answer?
What components make up Ohio's Accountability System?
There are four components to Ohio’s accountability system. They are State Indicators, Performance index Score, Value Added, and AYP (Adequate Yearly Progress).
What are Ohio’s State Indicators?
The State Indicators vary by year, but are generally based on the number of state assessments given over all tested grades. To earn each indicator, a district or school needs to have a certain percentage of students reach proficient or above a given assessment. The State Indicators and goals are available here.
What does AYP stand for?
AYP stands for Adequate Yearly Progress. This term originated from the federal No Child Left Behind Act of 2001 and the Elementary and Secondary Education Act.
What are the subgroups that are considered for AYP?
Economically Disadvantaged, Racial/Ethnic groups (African American, Asian, Hispanic, Multi-racial, Native American, and White), Students with Disabilities, English Language Learners.
Who counts as a student with a disability for AYP?
Any student who is reported in EMIS with a any disability type has the potential to by included in the students with disabilities subgroup, depending on their Where Kids Count IRN. This includes, but is not limited to, students with speech and hearing conditions. Documentation of this rule is available on the last three pages of the building or district Accountability workbook guide.
There are three buildings in my district and all of them met AYP, but my district didn't meet AYP. How can this happen?
The AYP calculations are applied separately to each building within a district and the district itself. The AYP determination for the district is not dependent on the AYP status of each of the building (e.g. Building A met AYP and Building B met AYP so the district met AYP). Instead the calculations are applied again district level data (e.g. Building A had 20 out of 50 students who were proficient or above and Building B had 35 out of 60 students who were proficient or above so the District had 55 out of 110 students who were proficient or above). It is both possible and probable for buildings within a district to meet AYP while the district itself misses AYP.
How do I get access to my district’s value-added data?
Superintendents have administrative access to their district’s value-added data. Each superintendent can assign access to district staff as they see fit. To access the website, click here.
What are the “Where Kids Count” rules?
The Where Kids (WKC) count rules are a series of business rules that are implemented during the accountability calculations. As their names implies, these rules determine which school and/or district a student’s test scores will count towards. Details about the Where Kids Count rules can be found here.
What is the 120 day rule? What is the Full Academic Year rule?
There is no 120 day rule. When people refer to the “120 day rule” they are generally speaking about the Full Academic Year (FAY) rule or the entire set of Where Kids Count (WKC) rules that determines where a student’s test scores will count for accountability purposes. The Full Academic Year rule is a specific WKC rule that states how long a student must be enrolled in a school or district for their test score to count toward that entity. For the 2006-07 school year, the FAY rule states that a student must be enrolled continuously from the end of October count week to May 10th for grades 3-8 or March 19th for all other grades.
What happens if my school or district is in Improvement status? What are the consequences?
The consequences of being in school or district improvement are outlined in this document.
Where does the data come from that is on my school’s local report card (LRC)?
The report card data comes from each school district. The data on your school or district’s report card is reported through EMIS (Education Management Information System) by your district’s EMIS coordinator to ODE over a series of reporting periods throughout the year. The majority of data for the LRCs are submitted over the course of 8 weeks during the summer. The data is extracted from the school and district student software systems and sent to ODE through your ITC (Information Technology Center). New data can be sent each week if districts choose. Each week following data submission a series of data verification reports is sent from ODE to your EMIS coordinator and ITC. These reports help your EMIS coordinator and ITC ensure that the data was uploaded accurately and successfully. ODE does not enter or modify data on behalf of schools or districts.
I think the data on my school’s report card is wrong. What do I do?
Your report card data are filtered through a special set of business rules used to get the most accurate data for the accountability calculations. For example, the Full Academic Year rule limits the set of students whose data are used in the proficiency calculations to those who have been in the school or district the majority of the year. In most schools and districts, this is a subset of the students that are actually enrolled on testing day. When trying to show the instructive effectiveness of a school or district, it makes sense to limit the population to those students who were actually in the school or district the majority of the year. Many other business rules are also applied to get the data that best represent what is happening in each school and district. ODE does not enter or modify data on behalf of schools or districts.
If you have concerns about the accuracy of your school’s (or district’s) data, it is important to speak with the superintendent, EMIS coordinator or other data staff at your district. EMIS coordinators receive reports during data submission periods that allow them to check the accuracy of the data. Any errors in the data submission may be corrected during the data submission period. As professionals who are dedicated to the integrity of your district’s data, EMIS coordinators take great pains to make sure the data ODE receives are accurate. They are a valuable resource who can offer insights into business rules and coding processes that may help you better understand and interpret your report card.
I have a question that's not listed here. Where do I go?
ODE's main line is available toll free at 1-877-644-6338. The AYP and Accountability question line is available during regular work hours at (614)995-0098. You can also e-mail Accountability questions directly to accountability@ode.state.oh.us or more general questions can be directed to contact.center@ode.state.oh.us.
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